4.0  INSTRUCTIONS FOR FILLING UP THE PROFORMA (FORM - I)

• 4.1      Definition of problem   (Section 4)

  • Please give precise technical statement of only those problems which the project is expected to cover within the scheduled duration. A historical or general introduction to the area will not be title approriate under this head.

• 4.2      Objectives (Section 5)

  • Instead of an essay, it is suggested that objectives be spelt out point by point in telegraphic language keeping in view the definition of the problem.

• 4.3      Justification for subject area (section 6)

  • The importance of the project should be brought out in this section in the light of international and national state of knowledge on the subject and the benefits the industry, is likely to derive due to successful completion of the project.

• 4.4      Methodology (Section 7.1)

  • It is essential that from this statement, the other experts in the field should get a clear understanding of research technique to be employed in the project as distinct and in addition to data/sample collection activities. Further, the description should indicate precisely how the stated objectives will be achieved. Discuss different methods of approach in order of priority .

• 4.5      Work elements (Section 7.2)

  • In this section, entire project activity is to be broken dwon to specific work elements in consonance with the objectives and methodology defined in earlier section. While doing so equal emphasis should be given to:

  
  
  

  1. Technical work elements such as designing the experiment/model, making observations / calculations, designing field trial, making field observations, analysis etc.

  2. Administrative work elements e.g. selection of equipment, obtaining quotations, obtaining certificates like NMI, recruitment of staff etc.

  Further, for multi institutional projects, this section should be utilised to indicate the distribution of functional responsibilities between the principal and collaborating institution (s) and mechanism of collaboration.
  

• 4.6      Time Schedule (Section 7.3)

  • On the basis of work elements identified earlier, the time schedule should be drawn. Here specific indications of milestones would be worthwhile. These milestones will help in periodic evaluation of the progress of the project. It is to emphasize that lead time for creation of infrastructural facilities be computed on realistic basis.

• 4.7      Financial Outlay (Section 8)

  • All costs should be expressed in Rupees only. If foreign exchange is required for purchase of equipment or consumable show it in terms of US $ equivalent also. Please note that Rupee figure should be inclusive of Rupee equivalent of foreign exchange quoted. Also include customs duty and other such charges, if applicable. Please indicate exact exchange rate used for conversion of US $ to Indian rupee.

• 4.8      Outlay - Land and Building (Section 9 & 10)

  • Permanent assets like land,buildings, etc are normally not funded from S&T grant. However, in special circumstances, such assets may be permitted to be created from S&T Grant. The item wise details and justification for each item is required to be provided.

• 4.9      Outlay - Equipment (Section 11)

  • List all items of euqipment. Be as specific as possible while naming the equipment. Indication of make an model will help in identifying the exact nature of the equipment better. For example, instead of mentioning 'gas chromatograph', a detailed statement like "PYE-Unichems Model 304 microprocessor controlled gas chromatograph" would be appropriate to define the requirement. After the project is approved, however, the implementing agency may go in for a different model or make, so long as the basic characteristics and costs are comparable to those mentioned in the proposal. Indicate also major specifications of the equipment.

  • Include provision for installation charges, inland transport, insurance, etc, in the estimated cost.

• 4.10    Justification for Equipment (Section 12)

  • Justification for each item of equipment (including its accessories, specific characteristics, resolution etc.) in relation to specific experiment/measurements/test contemplated in the project is to be given.

  • A certificate is to be given by the Head of the Institute that equipment proposed to be procured for such similar for the experimental purpose is not already available with the institute (Form 1A). Duplication of the infrastructural facilities from S&T Grant is not permitted.
  • In cas eof a demand for import of equipment, give reasons why indigeneous models, if available cannot be used.

• 4.11    Outlay - Manpower (Section 13)

  • Salary and wages of the permanent employees of the implementing agencies are normally not funded from S&T Grant. Though major scientific and technical work is to be carried out by the Project Leader/Co-ordinator and co-investigators, some additional scientific and technical personnel may be asked for working full time on the project. Please assess your additiona requirement carefully taking into account the level of personnel required and their likely avaialability for working on the project.

• 4.12    Justification for Manpower (Section 14)

  • Justification for number and level of staff to be recruited their year of deployment is to be given.

• 4.13    Outlay -Other costs (Section 17)

  • Some projects may have special requirements not covered under normal heads. Such requirements are to be indicated under this section.

  • Contigencies are meant to cover incidental and other miscellaneous expenditure. This should be limited to 5% of the project cost.

• 4.14    Justification for other costs (Section 18)

  • Please specify the special requirement. The basis of calculating the costs should be clearly stated.

• 4.15    Time Schedule - Bar /Pert Chart

  • The proposal should be supported by a bar chart/pert chart showing duration of various work elements/activities. The activities should be broken down to sub activities/ sub sub-activities to enable close and fruitful monitoring of the projects. The bar-chart should be drawn on a graph paper with quarterly target of work.

• 4.16    Project Report

  • As brought out in the guidelines of S&T projects, the proposal should be supported by a Project Report. The project report, amongst others, should bring out the importance of the proposed project in the context of current status.

• 5.0       PHASING OF FUND REQUIREMENT AFTER RECEIVING SANCTION LETTER

  • After receiving the final sanction of the project, the Implementing Agency should convey the acceptance of total financial outlay and time duration.

For any clarification and further information please contact : 
Director (RD&T), Central Mine Planning & Design Institute Ltd., Gondwana Place, Kanke Road, RANCHI - 834 008 
Telephone:(0651) 230040, (0651) 231850/230347/230827 (PBX), Fax (0651) 231851, 231447 
E- Mail : sandt@cmpdi.co.in